For businesses that move fast

Automationthatrunsyourbusiness

business.

We build AI systems and intelligent workflows that eliminate repetitive work, reduce operational costs, and help your team focus on what actually matters.

See how it works

◆ Free · No commitment · 30 minutes

New Lead
AI Qualifier
CRM Update
Email Sequence
Slack Alert
Report Generator
Marketing Agencies·SaaS Companies·E-commerce Brands·Consulting Firms·Real Estate·B2B Startups·Sales Teams·Recruitment Agencies·Marketing Agencies·SaaS Companies·E-commerce Brands·Consulting Firms·Real Estate·B2B Startups·Sales Teams·Recruitment Agencies·
The Problem

Your team is too good
to be doing this manually.

But every week, hours disappear into work that software should be handling.

Reporting eats your best days

Hours pulling data from four platforms into slides that took longer to build than to read.

Approvals lost in WhatsApp threads

Feedback arrives as voice notes. Versions multiply. Content goes live with errors.

New client setup takes two weeks

Every onboarding is different. Manual steps, email chains, inconsistent experience.

Leads going cold in the CRM

Inbound from LinkedIn, forms, and referrals sits untouched. Nobody owns the follow-up.

What We Build

The work that shouldn't
need your team.

Custom AI systems built on n8n, Make, and Claude that connect your existing tools and run the workflows your team keeps doing manually.

01 — Reporting

Every client gets a report. Zero effort.

We pull from GA4, Meta, LinkedIn, and Google Ads. Every Monday, a branded PDF lands in each client's inbox. Written by AI. Sent automatically.

GA4MetaLinkedInGoogle Ads

Stack

Your existing tools.

n8nMakeZapierNotionSlackHubSpotAirtableOpenAI

02 — Onboarding

New client ready in 30 seconds.

Contract signed triggers Slack channel, Notion workspace, CRM record, and welcome email — all in under a minute.

03 — Approvals

Content approval without WhatsApp.

Clients click approve or reject in a branded portal. On approval, content auto-publishes. No thread needed.

04 — Leads

Every lead followed up in 5 minutes.

All inbound unified into CRM. AI qualifies, assigns to a rep, and fires a personalised first email — automatically.

How It Works

From conversation to
running in 2 weeks.

Step 01

Free Audit

We spend 30 minutes mapping every manual task your team does. You get a clear breakdown of what can be automated and what it saves — before spending a dollar.

Step 02

Build + Test

We design and build the automation in n8n. You see everything as it's built. Tested on real data before anything goes live. Typical timeline: 1–2 weeks.

Step 03

Live + Supported

You go live. We monitor, maintain, and fix anything that breaks — that's what the retainer covers. You never touch it.

The Numbers

The cost of doing it manually
is higher than you think.

0+

hours saved per client monthly

0%

faster reporting workflows

0x

faster client onboarding

0/7

AI systems, zero sick days

Track Record

Built and running
before AapoApp existed.

Before starting AapoApp, we built AI systems in-house at a US-based outbound agency. Here's one that runs today.

0 hrs

Manual lead research per week

0 min

To qualify and route a lead

0x

More replies than before

AI Lead Machine

AI Lead Machine — Outbound Agency

Pulls leads from multiple sources, enriches with company data, scores by fit, assigns to the right rep, and sends a personalised first email — without a human touching it.

n8nClayApolloHubSpotOpenAI

Built in-house at a US-based outbound cold email agency · 2024

Ready to Start

Find out what's costing
your team the most time.

Book a free 30-minute audit. We'll map every manual task in your workflow and show you exactly where AI steps in. No pitch. No obligation. Just a clear picture.

30 minutes · Free · No commitment · Responds within 24hrs